Track Program Procedures

Purpose

The purpose of this document is to describe the organizational structure, responsibilities, rules and regulations, for the Marlton Recreation Council Track program.

Scope

This document governs track activities limited to Marlton Rec. Council regulations. It also includes the Lenape Regional High School District regulations, known as 7510R Facilities Use Regulations, attached. It does not include the AAU nor the USA Track & Field rules and regulations. This documentation can be found on the appropriate web sites described later in this document.

Track Committee

The Track committee is a governing body, namely the commissioner and assistant commissioner, that has direct responsibility for all track activities: including, the budget, conduct of participants, fund raising, personnel, and safety.

The Track committee is responsible for the following:

• Making the decision regarding which club membership to participate, Amateur Athletic Union, (AAU) or USA Track & Field.
• Ensuring that their coaches hold current certification in the Marlton Recreation Council Coaches Course.
• Obtaining a copy of the Registration Form for each athlete on the team, and for ensuring that parents / guardians have completed and signed the Medical History Information section of the form.
• Appointing coaches for each age group.
• Preparing the club schedule of track meets, and for giving that information to each coach within a reasonable time frame.
• Issuing the team rosters to each of the coaches, which includes the full names and phone number of all coaches and athletes.
• Resolution of any disputes having to do with improper conduct by athletes, coaches, or spectators.

Coaches

The Track Coaches are responsible for the following:

• Required to hold current certification in the Marlton Recreation Council Coaches Course, and to provide annually a Volunteer Disclosure Statement.
• Notify each athlete regarding practices and unscheduled changes.
• Obtaining a copy of the Medical History information for each athlete on the team.
• Ensuring that the Medical History information is in his/her custody at all team meetings, practices and meets.
• Ensuring that each athlete present, in uniform and not injured is entered in at least two events.
• Keeping parents / guardians off of the track and infield during practices and meets.

The Track Coaches are NOT responsible for the following:

• Continuing practices or coaching after regular track season is over. It becomes the parents responsibility to work with their athlete if that athlete qualifies for Sections, Regions or National competitions.

Safety

• Athlete safety is assigned the highest priority throughout the entire program.
• If any athlete is reported as being unable to play because of medical treatment, such as a laceration, sprain, or fracture, a written release from the doctor must be given to the coach for that athlete to resume track activity. Verbal approval is not allowed.
• Any athlete injured in such a manor that bleeding occurs must be removed from the meet, and may not return until the wound is treated and bandaged.
• If an athlete falls to the ground, and remains down, the race or field event may be stopped. This decision will be based upon the severity of the situation and the event.

Misconduct

Attached is the Marlton Recreation Council Procedure "Misconduct of Coaches Suspensions" Should the organization experience a misconduct situation either by a coach, athlete, or spectator, it will be reviewed by the Track committee and by the Executive Board for disciplinary action.

Age Groups

The Committee is responsible for appointing coaches for each age group. The AAU age groups are defined below. The Track club combines Sub Bantam with Bantam, Sub Midget with Midget for relay purposes. The track club age groups are as follows:

• Primary Girls
• Primary Boys
• Sub Bantam / Bantam Girls
• Sub Bantam / Bantam Boys
• Sub Midget / Midget Girls
• Sub Midget / Midget Boys
• Youtrh & Intermediate Girls/Boys
• Young Men / Women

AAU age groups for year 2008